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 Our Wedding Services
Wedding “Day of” Coordination Package includes a Wedding Planner and Assistant. This package is for the couple who has taken care of all the details that go into planning the wedding and just need someone to ensure that there vision is carried out the day of. Service will begin two weeks prior to your wedding date.
- Complementary consultation with bride and groom to get pertinent information about the wedding.
- One in person consultation appointments as wedding day approaches. You will also receive ongoing contact via phone and email and in person meeting to visit the ceremony / reception sites.
- Preparing a detailed wedding day timeline.
- Planning and distributing wedding day itineraries for vendors and bridal party.
- Checking with vendors to confirm arrangements for the wedding day.
- Ceremony planning including Rehearsal coordination.
- Full Wedding Day coordination (from beginning to end, arriving at least 3 hours before the ceremony start time). This includes, but is not limited to, the following services;
- Directing the ceremony and reception.
- Overseeing set-up of ceremony and reception sites.
- Organizing your family and bridal party for the ceremony, formal photographs and reception introductions, toasts, etc.
- Direct the ceremony processional and cue musicians.
- Direct the reception, including providing cues to vendors for cake cutting, toasts, special dances, garter toss, etc.
- Hold late guests from entering until after the bride makes her entrance.
- Ensuring that all vendors are following the wedding day itineraries.
- Distribution of final payments / tips all vendors.
- Act as a liaison between all vendors and you.
- Greeting and directing vendors as needed, including receiving all deliveries.
- Greeting and assisting guest as needed.
- Assistance with dressing, corsage and boutonniere distributing and pinning.
- Ensuring that bridal party is available and prepared for photos, reception introductions, etc.
- Providing an “emergency kit”.
- Retrieve all items at the end of the day and give to designated person(s).
- Handle any unusual situations as they arise.
Finalization of Details Package includes a Wedding Planner / Assistant the day of. This package is for the couple who has done some of the planning but may need help with some of the final details of the planning process.
- Includes up to five hours of consultations for finalizing all details, including décor suggestions.
- Finalize all contracts with established vendors.
- Provide additional vendor referrals, as needed.
- Review or design detailed wedding day timeline.
- Review or design floor plans.
- Provide final guest count to catering manager.
- Final site(s) walk through.
- Confirm hotel accommodations for your guests.
- Assist with final checklist to ensure you have completed everything.
- Providing information to obtain marriage license and name change.
- Assist with any last minute projects such as seating assignments, place cards, programs, menu cards, favors, etc, if necessary.
- Planning and distributing wedding day itineraries for vendors and bridal party.
- Ceremony planning including Rehearsal coordination.
- Final vendor confirmations / distribute payments.
- Full Wedding Day coordination.
- Includes all of Wedding “Day of “Package Services.
Full Service Package includes a Wedding Planner and Assistant the day of.
This package is for the couple that needs help with the majority of the details that go into planning a wedding. We are with you from beginning to end.
- Unlimited consultations and meetings via phone, email (and in person as needed).
- Help develop and manage budget.
- Organize planning timeline for wedding.
- Etiquette advisement.
- Correspondence with wedding party to inform of important deadlines, appointments, etc.
- Assisting with venue selection / vendor referral based on client’s budget and style. (i.e. florist, photographer, videographer, baker, etc)
- Event design, theme and décor concept development based on your vision.
- Invitation, stationery and favor selection (assembling invites / postage is extra).
- Arrange vendor appointments and accompany you to vendors if applicable.
- Keep you informed of important appointments and deadlines.
- Menu tasting and assistance with menu selections and details.
- Vendor Contract review and negotiation.
- Act as “key contact” for all vendors, and if needed, bridal party.
- Final site(s) walk through, includes meeting with client to review last minute details, concerns and plans.
- Guest list and RSVP management.
- Providing information to obtain marriage license and name change.
- Assist with reserving guest accommodations.
- Ceremony planning including Rehearsal coordination.
- Planning and distributing wedding day itineraries for vendors and bridal party.
- Assistance with rehearsal dinner location and arrangements (design concept is extra).
- Creating and distributing wedding day itinerary to bridal party and vendors
- Vendor confirmation and coordination.
- Full wedding day coordination, including reception and ceremony site decoration (supplies not inclusive)
- Includes all of Finalization of Details Package Services.
- Includes all of Wedding “Day of” Package services.
Ala Carte Services
- Invitations, including addressing, stuffing, sealing and mailing (postage and calligraphy extra). This is not included in any of the packages above.
- Design / Theme Concept Development / Implementation (supplies and decorative items extra).
- Welcome Bags / Baskets, including stuffing and delivery (bag / basket items and supplies extra). Assembly is not included in any of the packages above.
- Menu Card Design, Place Card Design, Program Design.
- Hourly Consultation - $75 per hour.
- Rehearsal Coordination and Instruction.
- Rehearsal Dinner Planning and Design Concept.
- Tips / Design Concepts for the Bride on a Budget.
- Wedding Shower / Bachelorette / Bachelor Party Design and Planning Package.
- Guest List and RSVP Management.
All packages and services can be customized to fit your needs. Contact us today for a free consultation to discuss how MaiKai Wedding Designs can assist with your special day!
_______________________________________________________ Email: maikaiweddingdesigns@gmail.com / Phone: (856) 534-1634
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